Financial Governance

Financial Procedures

1.        The Ministry must set up accounts for the Ministry.

A.      Checking and savings accounts from a Bank or Credit Union.

B.      Credit Card

2.       Checks must require two (2) signatures.  Signed by the Treasure and one other officer.

3.       Requirements of payments of expenses.

A.      Need invoice or receipt of expenditure.

B.      Must be authorized/signed by an elected Officer.

C.     Enter in the chart of accounts code.

4.        Follow procedure for documentation of contributions.

A.       Monetary donations given personally or via mail must be submitted to the Treasurer with the Name and Address of Donor within seven (7) days.

B.      All receipts of donations from events and fundraisers.

a.       All money must be tallied by two (2) unrelated authorizes by President.

b.       Record all Tax information from donors.

c.       Once recorded must be deposited with a deposit receipt matching tallied amount and turned into the treasurer within seven (7) days.

5.        Utilize an accounting system, IE QuickBooks.

A.      Present Balance Sheet and Profit/Loss Statement at request by Board of Directors or President.

B.      Record of contributors

C.     Any other financial reports requested by Board of Directors or President.

6.       Present an annual report to the Board of Directors

A.      Proffit/Loss Statement and Balance Sheet

B.      Present next annual projected monthly budget.

7.        Board approved Expenses.

A.      Fixed Assets over $2500

B.      Any expense over $2500.00 above monthly budget.

C.     Addition of Employment

D.     Purchase of Real estate

E.       Change of Lease agreement.

Operation Governance

1.       Approved Literature and Instructional Material Changes performed by staff within Budget and Core Value and Vision Statement.

A.      Minor Changes to Curriculum.

B.      Brochures and promotional advertisements.

2.       Approved Event a Promotional planning and material for Build a Stage… by staff within Budget and Core Value and vision statement.

A.      Scheduling, Booking and Promoting Events and Fundraisers.

B.      Hiring Band, Speaker, and other paid performers.

C.      Maintenance and upkeep on Stage and Equipment.

D.     Purchasing and organizing sales of Different Ministry Inc and Made New Recovery Merchandise.

3.       Insurance and Legal Liabilities.

A.      General Liability Insurance.

B.      Event Insurance.

C.     Auto (If and When provided)

D.     Rental Insurance

Governance for Disciplinary Actions

1.        Board of Directors, Officers and Staff

A.      Actions contrary to Core ethical or Morel behavior of the ministry.

a.       Addiction

b.        Immorality

c.       Criminal (outside driving offences)

d.       Open sin

B.      Disciplinary procedures

a.       Report to President and/or Vice-President for review.

i.       File report/investigate if valid violation.

ii.        Question witnesses and accused.

iii.        Decide if action should be taken.

1.       Verbal warning with repentance

2.       Written warning with repentance

3.       Taken to board for vote on terminating Role or Position.

iv.        Board of Directors action

1.       Discuss and decide if offence warrants dismissal

2.       Motion and second for vote

3.       Majority Vote

4.       Hand down decision